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  4. Create new profile in Outlook

Create new profile in Outlook

When you create a new profile, you virtually recreate the contents of Outlook without making any changes to the program itself. You will also receive a clean data file. However, a new profile also means that you have to create all existing e-mail accounts again. That is a certain amount of work. But if Outlook works smoothly again afterwards, it should be worth the effort.

Here are the steps required to create a new profile manually:

  • Exit Outlook if it is currently running.
  • Open the Control Panel. The quickest way to do this in Windows 8.x is to press the Windows key+X key combination and select the Control Panel command in the menu that opens. In Windows 10 and older versions of Windows, you can access the Control Panel via the Windows Start menu.
  • Double-click the Mail (Windows 10, 7, Vista and XP) or E-Mail (Windows 8.x) icon to open it. In the classic view of the Control Panel, you will easily find the icon in the alphabetical list. If you are using the category view, first switch to the User accounts category; you should then see the Mail or E-Mail icon on the screen.
outlook profile 01
  • In the dialog box that then appears, click on the Show profiles button.
  • You will now see a list of all available profiles. There is often only one profile called “Outlook”. Click on Add to create a new profile.
outlook profile 02
  • First you need to enter a profile name. The name must be different from the existing profiles. Otherwise you have a free choice. For example, you could use your first name. After entering the new profile name, click Ok.
outlook profile 03
  • The typical Outlook wizard for setting up a new e-mail account will then open. The exact procedure depends on the Outlook version used. In Outlook 2016, 2013, 2010 and 2007, for example, you can use the automatic function for email accounts by entering only your name and the details of the account. Or you can activate the option for manual configuration to make all settings individually after clicking on Next. When using Outlook 2016, 2013 and 2010, just make sure that new data files are also created for new POP3 accounts so that the problems with your previous PST file do not occur again in the new profile.
  • After you have finished setting up the first e-mail account with Finish, you will automatically return to the dialog box with the profiles. Here you will find a list entry for the new profile. Click Ok for the time being and then close the Control Panel window.

Now it’s time to add more accounts to your new profile and activate the profile. Many users have several e-mail accounts that they want to access with Outlook. Use the following steps to add additional accounts to an Outlook profile:

  • Exit Outlook if it is currently running.
  • As described above, open the Control Panel and select the Mail or E-mail icon.
  • Select the name of the new profile in the list of profiles set up.
outlook profile 04
  • Click on the Properties button.
  • In the dialog box that then appears, click on E-mail accounts.
outlook profile 05
  • In Outlook 2016, 2013, 2010 and 2007, you can now access the list of available email accounts so that you only need to click on New to start the New Email Account Wizard.
  • Use this principle to add all the e-mail accounts that you want to manage with Outlook.
  • At the end, click the Close button repeatedly until you return to the dialog box with the Outlook profiles.

You must now ensure that Outlook is automatically started with the new profile. This is done quickly:

  • Activate the Always use this profile option in the dialog window with the profiles set up.
outlook profile 06
  • Select the name of the newly created profile in the drop-down field below.
  • Click Ok to confirm.
  • Close the Control Panel window.

Outlook will automatically start with the new profile the next time. Because a new PST/OST data file usually has to be created first, the start may take a little longer than usual. And if you’re lucky, your inexplicable Outlook problems will have disappeared.

Dieser Beitrag ist auch verfügbar auf: Deutsch (German)

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Published on - 2. Mar 2020
Modified on - 2. Apr 2024
Views - 46
Likes - 0

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