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  5. Exchange online | Activate the preservation of evidence procedure for e-mails

Exchange online | Activate the preservation of evidence procedure for e-mails

The so-called LitigationHoldEnabled property of an Exchange Online mailbox is used for the preservation of evidence procedure. This means that all elements can be retained permanently with the preservation of evidence procedure or until the preservation of evidence procedure is completed.

To activate the preservation of evidence procedure for a mailbox and thus ensure legally compliant archiving, proceed as follows:

  1. In Exchange, go to “Recipients” > “Mailboxes”
  2. In the list, select the mailbox that you want to archive in a legally compliant manner and click on “Edit”.
  3. Call up the mailbox functions on the properties page.
  4. You can change the button from “Disabled” to “Enabled” under “Preservation of evidence”.
  5. After you have set optional information such as the duration of the preservation of evidence procedure, click on “Save”.

 

The preservation of evidence procedure uses the “Recoverable items” folder to retain emails. The folder is displayed in the standard view of Outlook, Outlook Web App and other email clients. A total of five folders – invisible to unauthorized users – allow transparent archiving:

  • Discover Hold: “Discover Hold” contains all emails that need to be archived permanently over a certain period of time.
  • Versions: Different versions of a document that has been subsequently edited by the user are saved in the “Versions” folder.
  • Audits: The “Audits” or “Audit Logs” folder allows transparent logging of mailbox access.
  • Purges: Emails whose retention period has expired end up in the “Purges” folder. Individual retention periods can also be defined here.
  • Deletions: Emails that are deleted by employees themselves are moved to the “Deletions” folder. Employees can also restore such emails themselves.

Source and further information here: https://cloud.telekom.de/de/blog/cloud-software/e-mail-archivierung-mit-exchange

Dieser Beitrag ist auch verfügbar auf: Deutsch (German)

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Published on - 7. Dec 2020
Modified on - 1. Apr 2024
Views - 51
Likes - 0

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